Originally presented on May 7, 2009
10:30 a.m. to Noon (Pacific)

Order Option       Price   CD Recording Only       $219

Document, document, document. That's the # 1 piece of advice many HR directors swear by to ensure compliance with workplace policies and shield their organizations from lawsuits.

In everyday practice, however, that rule generates paper—lots of it. From applications and wage and hour records to benefits paperwork and progressive discipline paper trails, the average HR office is bursting with thousands—even millions—of pieces of paper. Electronic recordkeeping has only made matters worse, as employers try to decipher the rules for filing and protecting e-records while figuring out what to do with the hard copies.

And, if you shred, delete, or lose the wrong file at the wrong time, you could find yourself in major legal trouble.

Join us for a hands-on audio conference on May 7, when our expert (an experienced California employment attorney who regularly advises clients on these issues) will explain the legal dos and don'ts of collecting, storing, and disposing of paper and electronic HR files. You'll learn what forms and records should be kept in each worker's file—and how long you should keep those items. You'll also receive practical tips for reviewing your HR files on a regular schedule and keeping them organized and up to date.

YOU AND YOUR COLLEAGUES WILL LEARN:

• The records you must collect and maintain throughout each worker's employment history—and how long you need to hang onto them
• How to handle sensitive HR information—such as medical records or immigration forms—that may require special handling
• The legal pros and cons of storing HR documents electronically (and the best methods for keeping these files safe and secure)
• Which records you must be prepared to produce if you're hit with claims from disgruntled or terminated workers, from bias complaints to harassment lawsuits and beyond
• Your obligations when employees, supervisors, attorneys, or government officials ask to see your HR files
• How to train your supervisors to document correctly (and which notes or records they should be allowed to keep in their own files)
• Best practices for reviewing and culling your HR files, including a timetable for how long you should retain common types of HR documents
• How to determine when it's safe to scan a document and trash the paper original
• The safest ways to get rid of paper and electronic HR records that you no longer need (and the questions to ask yourself before you shred or delete those records)

About Your Speakers:

Joseph L. Beachboard, Esq., is a partner in the Los Angeles office of law firm Ogletree, Deakins, Nash, Smoak & Stewart, PC. A longtime employment and labor relations attorney, he speaks regularly before human resource, personnel, and employer groups on cutting-edge employment law topics. He is a founding member and the executive director of the Management Employment Law Roundtable, a nationwide, invitation-only organization of management labor and employment attorneys. He earned his law degree at Vanderbilt University School of Law.

This program has been approved for 1.5 recertification credit hours toward PHR and SPHR recertification through the Human Resource Certification Institute (HRCI). This program is also a California-specific continuing education activity for PHR-CA and SPHR-CA recertification. For more information about certification or recertification, please visit the HRCI homepage at www.hrci.org. The use of this seal is not an endorsement by HRCI of the quality of the program. It means that this program has met HRCI's criteria to be pre-approved for recertification credit.

The Employer Resource Institute is an approved MCLE Multiple Activity Provider, and this program has been approved for 1.5 hours of MCLE credit by the State Bar of California. For more information, please contact our customer service department at (800) 695-7178.

Bonus Offer

As an additional benefit, you will receive a no-risk trial subscription to California Employer Advisor when you register for this Audio Conference (or purchase a CD recording). You will receive 3 evaluation issues. If you want to continue to receive the newsletter, simply pay the invoice you will receive in the mail. If you decide the newsletter isn't for you, just write cancel on the invoice and return it. You will owe nothing, and all issues you receive are yours to keep. As with all ERI products, your satisfaction is guaranteed 100%. (Offer good for new subscribers only.)

How Do Audio Conferences Work?

An Audio Conference is remarkably cost-effective and convenient. You participate from your office using a regular telephone. You have no travel costs and no out-of-office time.

Plus, for one low price you can get as many people in your office to participate as you can fit around a speakerphone.

Because the conference is live, you can ask the speakers questions' either on the phone or via e-mail.

With your registration, you also receive conference materials with additional practical information from Employer Resource Institute sent to you via e-mail shortly before the conference.

Why You Can Sign Up To Attend This Event with Confidence

As with all Employer Resource Institute products, you're completely protected. If for any reason you are unsatisfied with this Audio Conference, simply let us know and we will return your entire registration fee.