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Employee Expense Reimbursements in California: Best Practices for Avoiding Wage/Hour Claims

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Employer Resource Institute Webinar

Originally presented on December 3, 2009
10:30 a.m. to Noon (Pacific)

Order Option       Price  
CD Recording Only       $219      

Starbucks recently paid a reported $3 million to settle a class action lawsuit alleging its travel expense policy violated state wage-and-hour laws. The majority of the workers claimed they regularly used their personal vehicles to perform work-related duties but were allegedly told that Starbucks had a policy of not reimbursing for mileage. This settlement proved to be a costly lesson for the Seattle-based coffee purveyor—and a wake-up call for employers everywhere.

Travel-related expenses aren't the only hot-button issue these days. New York-based fashion retailer Polo Ralph Lauren Corp. recently paid $1.5 million to settle a lawsuit alleging it required workers to wear clothes with distinctive designs without reimbursing them for what they claimed constituted uniforms. Also, the U.S. Department of Labor's Wage and Hour Division issued an opinion letter earlier this year on whether an employee would have to pay out-of-pocket to replace a uniform damaged while he was off the clock.

It's real-life issues like these that come up time and time again for employers grappling to understand whether they're in compliance with the laws governing reimbursements. Plus, in California, the state Labor Code only heightens your responsibilities—and potential liabilities—in this area.

Join us on Dec. 3 for an in-depth 90-minute interactive webinar all about the legal pitfalls surrounding employee expense reimbursement practices. Our expert—an experienced California labor and employment attorney—will explain how you can insulate your organization from liability stemming from your employee reimbursement practices. You'll learn:

  • The legally acceptable ways you can reimburse employees for the business-related use of their personal vehicles
  • The travel-related expenses, such as meal and lodging, you must reimburse for, and when you'll also owe employees for "incidental expenses" related to business travel
  • When you must reimburse employees for uniforms and whether you have to reimburse them for laundering their work clothes
  • Whether you can require employees to wear a certain type of clothing—but not an actual uniform—without reimbursing them for their purchases
  • If you can legally increase an employee's wages or commissions instead of reimbursing them for actual expenses
  • When employees may not be eligible for reimbursement for tools or equipment
  • How to draft your handbook and employment policies so you're in compliance with the Fair Labor Standards Act and IRS regulations

About Your Speaker:

Laura P. Worsinger, Esq. is Of Counsel with the Los Angeles office of Dykema Gossett PLLC. She has broad counseling and litigation experience and specializes in the defense of employers in cases involving discrimination, wrongful termination, sexual harassment, wage and hours, privacy and other employment-related proceedings. Worsinger represents clients before numerous state and federal courts and administrative agencies, including the DOL, the DLSE, the EEOC, the DFEH, and the EDD. Conducting workplace investigations and audits, she has helped many clients to avoid or defeat wage claims and discrimination claims. She is also a sexual harassment trainer, and she advises clients on compliance with the ADA, the ADEA, FEHA, and Title VII.

  

This program has been approved for 1.5 recertification credit hours toward PHR and SPHR recertification through the Human Resource Certification Institute (HRCI). This program is also a California-specific continuing education activity for PHR-CA and SPHR-CA recertification. For more information about certification or recertification, please visit the HRCI homepage at www.hrci.org. The use of this seal is not an endorsement by HRCI of the quality of the program. It means that this program has met HRCI's criteria to be pre-approved for recertification credit.

The Employer Resource Institute is an approved MCLE Multiple Activity Provider, and this program has been approved for 1.5 hours of MCLE credit by the State Bar of California. For more information, please contact our customer service department at (800) 695-7178.


Bonus Offer

As an additional benefit, you will receive a no-risk trial subscription to Employment Law Compliance for California Supervisors when you register for this webinar (or purchase a CD recording). Each month, you'll receive copies of the current issue to share with your front-line supervisors. If you want to continue to receive the newsletter, simply pay the invoice you will receive in the mail. If you decide the newsletter isn't for you, just write cancel on the invoice and return it. You will owe nothing, and all issues you receive are yours to keep. As with all ERI products, your satisfaction is guaranteed 100%. (Offer good for new subscribers only.)


How Do Webinars Work?

A webinar is remarkably cost-effective and convenient. You participate from your office, using a regular telephone and a computer with an Internet connection. You have no travel costs and no out-of-office time.

Plus, for one low price you can get as many people in your office to participate as you can fit around a speakerphone.

Because the conference is live, you can ask the speakers questions—either on the phone or via the webinar interface.

You will receive access instructions via e-mail several days before the event. You don't need any additional materials before the webinar starts. Your conference materials will be available for you to view, print, and download when you log in to participate in the event.


Why You Can Sign Up To Attend This Event with Confidence

As with all Employer Resource Institute products, you're completely protected. If for any reason you are unsatisfied with this webinar, simply let us know and we will return your entire registration fee.




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