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A publication of Employer Resource Institute

Home | E-mail & Phones

E-mail & Phones

Subtopics:

Electronic Monitoring
E-mail / Internet
Telephones

Back to HR Administration
Complete Topic List

News Notes: Survey Looks at Workplace Stress
April 2008
A new survey reveals that even though 48 percent of U.S. employers acknowledge that employee stress caused by working long hours affects business performance, . . . more

Union Organizing: NLRB Says You Can Restrict Union Use of Your Email; Practical Impact for Employers
March 2008
In an important new case, the National Labor Relations Board (NLRB) has narrowly ruled in a 3-2 decision that an employer didn't violate federal labor relations law by barring employees from using the employer's email system for union activities and other non-job-related solicitations. The board also relaxed its standard for determining whether an employer's discriminatory enforcement of its policies violates the law. . . . more

Bulletin: Employers can restrict use of company email for union activities
February 2008
The National Labor Relations Board (NLRB) has ruled 3-2 that an employer didn't violate federal labor relations law by having a policy that barred employees from using the company's email system for union activities and other non-job-related solicitations. . . . more

Sample Computer and Electronic Policy
CEA Online Exclusive

Having a comprehensive electronic policy in place is critical in today's workplace to protect your computer and electronic resources and limit confidentiality breaches and legal risks stemming from misuse. Here's a sample policy employers can tailor to their organization's needs . . . more

Electronic Security: iPods and Other Portable Devices Pose Serious Data Security Threat; Prevention Tips
October 2007
iPods and similar portable media devices—such as iPhones, other cell phones, and USB flash drives—have become ubiquitous in our society. And concern is growing in the corporate world that because these devices can be used for much more than just listening to music . . . more

Computers: Ninth Circuit Reconsiders Computer Privacy Ruling; the Importance of Having a Monitoring Policy
April 2007
Last year, the U.S. Ninth Circuit Court of Appeals, which covers California, ruled that employees cannot expect privacy when using workplace computers if their employer has an electronic monitoring policy in place (see CEA October 2006). But now, the Ninth Circuit has revisited that ruling—this time finding that the employee indeed had an expectation of privacy for the computer and for his office but that the employer still retained authority to consent to an FBI search. We'll explain the court's latest position. . . . more

Computer Use Policy

Here's a sample Internet policy you can tailor to your organization's needs. Have your employees sign the policy to acknowledge that they have read and understand it and agree to be bound by its terms. . . . more

Electronic Monitoring Policy

Here's a sample electronic monitoring policy for your employees to read and sign . . . more

Instant Messaging Policy

If you allow your employees to have instant messaging on their computers, then you should distribute this policy to outline the proper use of instant messaging. . . . more

Privacy

Use this form as a guideline when drafting your policy on employee privacy. At all times, it is the [Company Name]'s goal to respect the dignity of its employees. This respect for dignity includes a respect for individual privacy. However, occasions may arise when in order to protect the dignity of one employee or guest . . . more

Telephone Use

This form spells out your telephone policy for employees. Company Name]'s telephone system, like all of its facilities, is for business purposes. [Company Name] recognizes employees may need to make personal telephone calls from time to time, but these should be kept as brief as possible and to a minimum . . . more

Voice Mail, E-Mail, Internet and Computer Policy

Use this policy to explain your company policy for voice mail and electronic mail systems. The Company maintains voice mail and electronic mail systems to assist in conducting business within the Company. The Company's computer and telephones and the data stored on them are and remain at all times the property of the Company . . . more

Voice Mail Policy

Give this to your employees to outline proper use of the voice mail system and what is their responsibilites with voice mail. [Company Name]'s voice mail system is to be used only for business purposes. Employees should not use unauthorized codes, passwords, or other means to gain access to voicemail boxes of others . . . more

Sample Mail Policy: Are Employees Using your Mail System for Personal Reasons?
February 2007
Here's a sample Mail Policy you can use to set appropriate guidelines . . . more

Privacy: Ninth Circuit Says Employee Had No Privacy Expectation in Use of Workplace Computer; How to Protect Yourself
October 2006
In a win for employers, the Ninth Circuit Court of Appeals, which covers California, has ruled that employees don't have an expectation of privacy when using workplace computers if a monitoring policy . . . more

Sample Self-Certification Safety Checklist for Telecommuters