Sample HR Policies & Forms


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Sample HR Policies & Forms

101 must-have HR policies—fully updated and drafted specifically for California employers. It's one-stop shopping! Save valuable time and money, and dramatically reduce the risk of a devastating lawsuit. Available immediately with a 7-day trial.

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These sample HR forms and policies have been designed specifically for California employers. Review them with your employment law counsel to confirm that they are appropriate for your specific needs and situation. Used as a starting point, these can greatly reduce the cost of having an attorney draft documents from scratch for use in your organization.

Survey highlights HR focus for 2013
November 2012
BLR, CER's parent company, recently surveyed 541 HR professionals about their policy plans for the upcoming year. Almost 42% of respondents identified social media policies as the biggest challenge fo . . . more

Sample Policy: Recruitment of New Employees
Updated February 2012

XYZ, Inc., aggressively recruits to attract top-caliber individuals to all levels of the organization. Vacant or new positions may be filled by either transfer or promotion of existing employees, or by new employees who are recruited or apply. Recruitment may be conducted through advertising . . . more

Sample Policy: State Unemployment Insurance
Updated February 2012

You may be protected against total loss of wages if you become unemployed under certain conditions as outlined by the California Unemployment Insurance Code. Eligibility requirements under this code . . . more

Sample Policy: State Disability Insurance
Updated February 2012

Nonoccupational disability insurance is provided by state law for every California employee who is covered by the Unemployment Insurance Code and who meets the eligibility requirements. . . . more

Sample Policy: Workers' Compensation
Updated February 2012

XYZ Inc. furnishes workers' compensation insurance coverage at its expense. Workers' comp insurance is intended to provide medical care and pay for lost time resulting from injuries on the job and those illnesses . . . more

Sample Policy: Intellectual Property Assignments: Inventions, Patents, and Copyrights
Updated February 2012

All inventions, patents, and copyrightable works conceived, developed, or created by any XYZ Inc. employee during the term of his or her employment are created as works for hire and will remain the sole property of the company. XYZ will be free to use any such discoveries, . . . more

Sample Policy: No Interference with Business Relationships
Updated February 2012

Employees agree not to interfere with the business relationship between XYZ Inc. and XYZ's other employees, and this agreement will survive termination of the employment relationship. . . . more

Sample Policy: Time Off Due To Industrial Injury (Workers' Compensation)
Updated February 2012

An employee will be granted a leave of absence due to disability arising from a work-related illness or injury, provided that he or she submits a written request for such leave. In addition, . . . more

Sample Policy: Time Off To Obtain Literacy Education
Updated February 2012

XYZ Inc. will reasonably accommodate and assist any employee who reveals a problem of literacy and requests assistance in enrolling in an adult literacy education. . . . more

Sample Policy: Time Off for School Activities
Updated February 2012

Parents, guardians, or grandparents with custody of a child in nursery school, pre-school, or kindergarten through grade 12 are eligible for 40 hours per school year of unpaid leave time to participate in school activities. . . . more

Sample Policy: Bereavement Leave
Updated February 2012

If a death occurs in your family and the deceased is your mother or father, wife or husband, registered domestic partner, child, sibling, mother-in-law, or father-in-law, you may need some time off to attend the funeral and/or pre-burial activities. . . . more

Sample Policy: Time Off Related to Domestic Violence or Sexual Assault
Updated February 2012

An employee who is a victim of domestic violence or sexual assault may take time off to obtain judicial relief to help ensure the health, safety, or welfare of the employee or his or her child, including to obtain counseling. . . . more

Sample Policy: Time Off for Court Appearances and Crime Victims
Updated February 2012

An employee, including a victim of a crime, may take time off to appear in court as a witness to comply with a subpoena or other order. If you need time off to appear as a witness, . . . more

Sample Policy: Time Off To Vote
Updated February 2012

Because XYZ Inc. has a continuing interest in encouraging responsible citizenship, you are urged to vote for the candidates of your choice at local, state, and national elections . . . more

Sample Policy: Organ/Bone Marrow Donor Leave
Updated February 2012

Any employee undergoing an organ donation procedure or treatment related to organ donation may take up to 30 days of paid leave per calendar year related to the donation. . . . more

Sample Policy: Law Enforcement and Emergency Personnel Leave
Updated February 2012

Employees who are also emergency services personnel, such as volunteer firefighters, reserve peace officers, or rescue workers . . . more

Sample Policy: Pregnancy Disability Leave
Updated February 2012

A pregnant employee will be granted an unpaid leave of absence of up to four months (88 workdays) due to a disability arising from pregnancy or childbirth, provided that she submits a written request for such leave. . . . more

Sample Policy: Family and Medical Leave
Updated February 2012

XYZ Inc. provides family and medical leave benefits in accordance with the federal Family and Medical Leave Act (FMLA) and the California Family Rights Act (CFRA). These leave benefits are described below . . . more

Sample Policy: No Discrimination/Retaliation for Taking Permitted Time Off or Leaves
Updated February 2012

Employees who take authorized leaves of absence or other time off will not be discriminated against or in any way retaliated against for applying for or taking leave, as permitted by XYZ policy . . . more

Sample Policy: Temporary Assignment Allowance
Updated February 2012

If an employee is asked or authorized to take a temporary assignment of more than 30 days in duration that is beyond reasonable commuting distance (100 miles) from the employee's home . . . more

Sample Policy: Relocation of New or Current Employees
Updated February 2012

XYZ Inc. shall not provide reimbursement for moving expenses incurred by any new employee without prior written approval of management. . . . more

Sample Policy: Business Expense Reimbursement
Updated February 2012

XYZ Inc. will pay all actual and reasonable business-related expenses incurred by employees in performing their job responsibilities. All items purchased or charged by the employee are . . . more

Sample Policy: Business Expense Authorization
Updated February 2012

All employee travel, mileage, purchase requisitions, and other business-related expense reports must have a supervisor's or manager's approval. . . . more

Sample Policy: Conferences and Meetings
Updated February 2012

An employee may request time off or company financial support, or both, to attend conferences or meetings sponsored by institutions or professional organizations related to the employee's work. . . . more

Sample Policy: Travel Time Pay
Updated February 2012

Employees are not entitled to travel time pay for the regular commute between their homes and the location where they are to first report to work (either XYZ's offices or the initial worksite for the day). . . . more

Sample Policy: Payroll Deductions
Updated February 2012

The following mandatory deductions will be made from every employee's gross wages: federal income tax, Social Security FICA tax, and applicable state and local taxes. . . . more

Sample Policy: Fringe Benefits
Updated February 2012

XYZ Inc. provides all full-time, regular employees with the following benefits: . . . more

Sample Policy: Tip Collection and Pooling Policy
Updated February 2012

XYZ Inc. recognizes that in addition to the compensation provided to employees by the company, employees who provide service to our customers may receive gratuities. . . . more

Sample Policy: Pay Advances/Loans
Updated February 2012

It is company policy to decline all requests for early paychecks or pay advances for personal reasons. It is similarly company policy to decline any employee requests for loans, regardless . . . more

Sample Policy: Equal Pay
Updated February 2012

XYZ Inc. will not pay wages to any employee at a rate less than the company pays employees of the opposite sex for work that is substantially equivalent requiring comparable skills and experience. . . . more

Sample Policy: Excessive Tardiness/Absenteeism
Updated February 2012

Absence from work or tardiness affects your income and hurts production. The ability of XYZ Inc. to operate efficiently and meet its schedules depends on your regular attendance. . . . more

Sample Policy: Standard Workweek and Business Hours
Updated February 2012

The XYZ Inc. workweek begins at 12:01 a.m. on [Monday], and ends at 12:00 midnight on [Sunday]. Each workday begins at [12:01 a.m.] and ends at midnight, 24 hours later. . . . more

Sample Policy: Exit Interviews and References
Updated February 2012

Departing employees may be asked to participate in an exit interview with a company manager or member of the human resources department. The interview's purpose is to elicit your candid feedback; hear your concerns, complaints, suggestions, and/or praise . . . more

Sample Policy: Return of Company Property
Updated February 2012

Before or concurrent with a departing employee's final day of work, the employee will return to his or her supervisor, or to a human resources manager, all company property, including keys, electronic keycards or key-fobs . . . more

Sample Policy: Final Pay
Updated February 2012

Employees who resign will be paid all wages, severance payments, and accrued but unused vacation benefits within 72 hours of their last day of work. . . . more

Sample Policy: Terminations
Updated February 2012

At times, it may be necessary for the company to unilaterally terminate an employee's employment with XYZ Inc. Termination may be for performance- or misconduct-related reasons . . . more

Sample Policy: Layoffs
Updated February 2012

At times, it may be necessary for XYZ Inc. to reduce the size of its workforce due to internal or external financial factors or as required to best manage the business. In the event of layoffs, . . . more

Sample Policy: Resignations
Updated February 2012

An employee who wants to resign his or her employment, regardless of employee classification, is expected to give as much advance notice as possible. Two weeks or 10 working days . . . more

Sample Policy: Progressive Discipline
Updated February 2012

Although employment with XYZ Inc. is at will, the company has found that in some instances, corrective counseling through progressive discipline can be an effective way of improving performance and addressing misconduct. . . . more

Sample Policy: Misconduct
Updated February 2012

"Misconduct" is defined as a violation of company rules and policies as well as conduct that violates business ethics and/or state and federal law. A particular violation may be major or minor . . . more

Sample Policy: Performance Improvement
Updated February 2012

Performance improvement may be suggested whenever company management believes that an employee's performance is less than satisfactory and can be resolved through adequate counseling. Corrective counseling is completely at the discretion of management. . . . more

Sample Policy: Smoking on Company Property
Updated February 2012

No smoking will be allowed indoors at any company facility at any time. Smoking may be allowed only in designated outdoor areas, provided that customers, clients, and business associates don't have to encounter employees who are smoking. . . . more

Sample Policy: Company-Sponsored Event Alcohol Policy
Updated February 2012

XYZ Inc. has adopted an alcoholic beverage policy in keeping with the concern for and the risks associated with alcohol use. Alcoholic beverages will not be served or used on any XYZ premises at any time unless specifically . . . more

Sample Policy: Prior Treatment Nondiscrimination
Updated February 2012

Applicants for initial employment, or for transfer or promotion, who have a past history of substance abuse and who have demonstrated an ability to abstain from the substance, or who can . . . more

Sample Policy: Drug or Alcohol Rehabilitation
Updated February 2012

XYZ Inc. is aware that illegal drug and alcohol abuse is a complex health problem that has both physical and emotional impact on the employee, his or her family, and social and professional relationships. The company is committed to providing employees who desire treatment for addiction with a reasonable amount of time to pursue rehabilitation . . . more

Sample Policy: Accommodation of Disabilities
Updated February 2012

XYZ Inc. is committed to making every reasonable effort to accommodate an employee's temporary or permanent disability. Provided that, with a reasonable accommodation, they can perform their essential job duties, . . . more

Sample Policy: Reporting Discrimination, Harassment, Retaliation, and Bullying
Updated February 2012

Everyone at XYZ Inc. can help assure that our workplace is free from prohibited discrimination, harassment, and retaliation by avoiding any behavior or conduct that could reasonably be interpreted as prohibited discrimination, harassment, or retaliation. . . . more

Sample Policy: Bullying Prohibited
Updated February 2012

In addition to harassment based on a protected characteristic, XYZ Inc. prohibits acts of bullying. A safe and civil environment is necessary for employees to achieve the high standards we expect. . . . more

Sample Policy: Retaliation Prohibited
Updated February 2012

Employees who feel that they are being discriminated against or harassed for any reason should immediately report such conduct to their immediate supervisor or to any member of management or XYZ's human resources department. . . . more

Sample Policy: Harassment Prohibited
Updated February 2012

XYZ Inc. believes in respecting the dignity of every employee and expects every employee to show respect for all of our colleagues, clients, customers, and vendors. Respectful, professional conduct furthers the company's mission, promotes productivity, minimizes disputes . . . more

Additional Items

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